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MANUFACTURERS, ASSEMBLERS, IMPORTERS AND DEALERS (MAID) ACCREDITATION

Any person, firm, corporation desiring to transact business with the LTO relative to MVs or its components, shall file with the Assistant Secretary of the Land Transportation Office, an application for accreditation, containing certain prescribed information and showing compliance with the requirements hereinafter set forth.

Documentary Requirements

New Application

1. SEC Registration Certificate (for Corporation)
2. Articles of Incorporation & By-Laws
3. DTI Certificate of Registration of Business Name (for those Assemblers/Dealers Companies under any Corporate Name)
4. New Mayor’s Permit for:

i.  plant if applying for manufacturer & assembler
ii. warehouse if applying for importer
iii.display center if applying for regular dealer/authorized dealer

5. Financial Statement Duly Certified by a Certified Public Accountant (statement of assets & liabilities)
6. BIR Certificate of Registration
7. SSS Certificate of Membership 
8. Location Map
9. Picture of Establishment Showing Permanent & Visible Signboard/classification/address:

i.  for importer – warehouse & stocks
ii. for Authorized/Regular Dealer-display & stocks
iii.for assembler & manufacturer – plants & its equipment

10. TIN No. 
11. Contract of Lease if the establishment is not Owned by the applicant
12. Additional Requirements for Importer:

i.   Official Receipt of Payment of Taxes & Duties
ii.   Import Entry Declaration (For Self-funded, Import Entry & Revenue declaration)
iii.  Packing List
iv.  Bill of Lading/Airway Bill
v.   Letter of Credit (Not Applicable for Self-funded)
vi.  Copy of Certificate of Payment- BOC (Green Copy)
vii. Commercial Invoice

13. Additional Requirement for Assembler - BOI Certificate of Membership for Assembler only

Click here to download Application for New Accreditation(MAID)

Renewal Application

1. Latest Certificate of Accreditation
2. Latest Official Receipt of Payment
3. Valid DTI Certificate/SEC for Corporation
4. Current Mayor’s Permit
5. Audited Financial Statement
6. Current Income Tax Return
7. TIN card No.
8. Picture/Photo with permanent signboard/ classification/address:

i.  for Importer (Warehouse & Stocks)
ii. for Dealer (Display & Stocks)
iii. for Assembler & Manufacturer (Plant & Its Equipment)

9. Location Map

Click here to download Application for Renewal Accreditation(MAID)

Procedure 

New/Renewal at Central Office (CO)

1. CO Secretariat receives and evaluates all the required documents from the MAID applicant;
2. CO Inspectors inspect the location of the applicant;
3. CO Accreditation Committee recommends to the Assistant Secretary approval of MAIDS Accreditation;
4. CO Secretariat prepares Certificate of Accreditation and assigns accreditation number for new applications;
5. CO Chairman of the Accreditation Committee signs Certificate of Accreditation
6. Assistant Secretary approves the accreditation and signs the Certificate of Accreditation.
7. CO Cashier receives payment from the applicant
8. CO Secretariat release the Certificate of Accreditation to the applicant upon presentation of proof of payment and keeps file copy.

New Application at the Regional Office

1. RO Secretariat receives and evaluates all the required documents from the MAID applicant;
2. RO Inspectors inspect the location of the applicant;
3. RO Accreditation Committee review the recommendation submitted by the inspectors
4. RO Secretariat prepares endorsement letter to the CO recommending approval of accreditation.
5. CO Secretariat receives and evaluates all the required documents and endorsement from the RO Receives and evaluates all the
6. CO Accreditation Committee reviews and recommends to the Assistant Secretary the endorsement from the RO
7. CO Secretariat prepares Certificate of Accreditation and assigns accreditation number for new applications;
8. CO Chairman of the Accreditation Committee counter signs Certificate of Accreditation
9. Assistant Secretary approves the accreditation and signs the Certificate of Accreditation.
10. CO Secretariat transmits the Certificate of Accreditation to the Regional Office
11. RO Secretariat release the Certificate of Accreditation to the applicant upon presentation of proof of payment and keeps file copy.


Renewal Application at the Regional Office

1. RO Secretariat receives and evaluates all the required documents from the MAID applicant;
2. RO Inspectors inspect the location of the applicant;
3. RO Accreditation Committee recommends to the Assistant Secretary approval of MAIDS Accreditation;
4. RO Secretariat prepares Certificate of Accreditation and assigns accreditation number for new applications;
5. RO Chairman of the Accreditation Committee signs Certificate of Accreditation
6. Regional Director approves the renewal accreditation and signs the Certificate of Accreditation.
7. RO Cashier receives payment from the applicant
8. RO Secretariat release the Certificate of Accreditation to the applicant upon presentation of proof of payment and keeps file copy

 

STOCK REPORTING

Certificate of Stock Reported (CSR) - Certifies that a motor vehicle or its component has already been reported by its manufacturer, assembler, or importer to MAIDRS. This is a document to be presented to the PNP-HPG for clearance.

Documentary Requirements

1. Stock Report (in hard and soft copies)
2. Stencils of Engine and/or Chassis
3. Certificate of Conformity (DENR)
4. Import Entry & Internal Revenue Declaration
5. Bill of Lading
6. Packing List 
7. Certificate of Payment


Procedure

1. Evaluator receives soft and hard copies of stock report, evaluates and uploads records;
2. Scanning clerk scans supporting documents and stencil images;
3. Input/Output Controllers checks and validates the scanned images against the uploaded records;
4. Approving officer approves/disapproves the report
5. Supply Officer prepares Payment Order Slip for approved reports or Rejection Letter for disapproved reports;
6. Cashier accepts payment and prints the Official Receipt (OR)
7. Supply Officer prints the Certificate of Stock Reported (CSR)
8. Records Officer files copy of CSR

 

SALES REPORTING

Sales report is necessary to inform LTO that the reported stock is already sold to the end-user

Types of Sales Report

1. Regular Sales Transaction - when sold to an end-user
2. Stock Transfer From - when received from another Accredited MAID
3. Stock Transfer to - when transferred to another Accredited MAID

Documentary Requirements

1. Certificate of Stock Reported (CSR) District Office Copy
2. Original Sales Invoice 
3. Sales certification
4. Stencil of engine/chassis/frame numbers
5. Sales report in diskette form with hard copies

Procedure

1. Evaluator receives and verifies sales report, evaluates completeness of supporting documents, encodes and uploads the submitted sales report;
2. Approving Officer approves the submitted sales report;
3. Releasing Officer updates the system that report was released.

 

SPECIAL REPORTING

Special reporting is the process of reporting for the purpose of issuance of a single CSR, of MVs formed out of combining components (new, used or previously registered) MV/MC that are undocumented.

Types of Special Reports

1. Backyard Rebuilt – refers to locally assembled/manufactured MVs out of local chassis and body with imported engine.
2. Chopped/Cut-Up Imported Assembled - refer to MV where component like engine, chassis & body are imported type & assembled into a whole unit by a non BOI registered assembler
3. Rebuilt Out of Previous Registered MV- Rebuilt out of components provided that any or both components are from previously registered MV.
4. Undocumented MV/MC - Applicable only to the following MVs and components:

  • Trucks and utility vehicle of World War II vintage;
  • MVs and components with Sales Invoice report duly received by the LTO prior to July 8, 1998;
  • MVs and components previously registered but whose records can no longer be traced despite diligent efforts exerted due to “force majeure”.


Documentary Requirements 

Backyard Rebuilt

1. Original Commercial/Sales invoice of engine, chassis and body with sales evaluation; 
2. Source of Body;
3. CSR for engine and chassis
4. Affidavit of rebuilt executed by the owner and mechanic, stating among others the date of completion; 
5. Certificate of Compliance with Emission Standards issued by DOTC or Regional Office authorized by DOTC;
6. PNP-HPG MV clearance certificate;
7. Actual inspection of MV with duly accomplished and approved Motor Vehicle Inspection Report (MVIR) issued by LTO MVIS;
8. Owner information sheet;


Chopped / Cut-Up

1. Original Sales Invoice of engine, chassis and body sales evaluation from LTO Regional Offices; 
2. Copy of the BOC-OR of engine, chassis & body
3. Certificate of Stock Reported for engine and chassis
4. Copy of the BOC CP for the rebuilt Unit
5. Certificate of Stock Reported for the CP payment
6. Affidavit of rebuilt executed by the owner and mechanic, stating among others the date of completion
7. Certificate of Compliance with Emission Standards (CCES) issued by DOTC or Regional Office authorized by DOTC


Previously Registered MV/MC

1. Certificate of Registration and latest official receipt of payment of registration fees of engine, chassis and body;
2. Confirmation of the Registration Certificate and official receipt of payment from the registering District Office that issued CR/OR if motor vehicle is to be registered anew in another District Office;
3. Affidavit of rebuilt executed by the owner and the mechanic, stating among others the date of completion of the vehicle;
4. Certificate of Compliance with Emission Standards issued by DOTC or Regional Office authorized by DOTC


Undocumented MC/MV

1. Duly accomplished application form
2. Duly accomplished MVIR
3. Payment of application fee of P100.00
4. Publication in newspaper of general circulation for three (3) consecutive weeks
5. Affidavit of Publisher attesting to the publication of the notice to register
6. Affidavit of undertaking executed by the owner stating the facts behind the loss of the documents of the vehicle or component and absolving the Land Transportation Office from liability arising there from
7. PNP-HPG clearance for Records check
8. Surety Bond equivalent to the prevailing market value of the motor vehicle component valid for 3 years

Procedure

Backyard, chopped/cut-up and previously registered MV

1. Evaluator receives, evaluates, and uploads reports from non- accredited entities;
2. Approving officer approves/fails the transaction;
3. Supply Officer prints and releases Payment Order slip/rejection letter;
4. Supply Officer prints Certificates of Stock Reported

 

APPROVALS

The MAID Approvals refer to the processes that facilitate requests for the approval of the MAID office with LTO related transactions. 

Types of Approvals

(1.a.a.1) Issuance of Conduction Sticker – Conduction stickers are only issued to accredited assemblers and importers of whole MV for road testing and delivery. The conduction sticker is used to allow legal utilization of motor vehicles prior to its initial registration.

(1.a.a.2) Public Bidding of the Motor Vehicle – The Application for Approval of Public Bidding of the Motor Vehicle is a process that provides the applicant the Letter of Approval required to allow public bidding of motor vehicles. Authorization from the Regional Office is needed prior to conducting public bidding on a government motor vehicle without OR and CR.

(1.a.a.3) Stamping of Chassis Identification Number - The Application for Approval of Stamping of Chassis Identification Number is a process that provides for the approval of the stamping of the chassis identification number of an applicant. This process is required when registering a Motor Vehicle with a chassis that has yet to be assigned/stamped an ID number, such as chassis that is locally fabricated. The stamping of chassis ID number can be performed only when the approval from the Regional Office is received.


Documentary Requirements 

Issuance of Conduction Sticker

1. LTO Certificate of Accreditation as Assembler or Importer of whole motor vehicles
2. Estimate production
3. Certificate of payment indicating importation of whole motor vehicle (Importer)
4. Letter of Request
5. Current Official Receipt of payment of Accreditation fee for the Issuance of Conduction Sticker

 

Public Bidding of Motor Vehicle

1. Notice of Public Bidding for a specific office
2. Notice of Award
3. Receipt of Sale
4. Inspection and Investigation Report from COA

Stamping of Chassis Identification Number

1. Sales Invoice of materials used in the fabrication of the component
2. Affidavit of fabrication by the Registrant


Procedure

Issuance of Conduction Sticker and Public Bidding of Motor Vehicle

1. Evaluator receives, evaluates and encodes details of the request;
2. Supply Officer prints Endorsement request (for conduction permit) or Certification (for public bidding);
3. Cashier accepts payment and Issues Official Receipt;
4. Records Officer files record


Stamping Request

1. Evaluator receives, evaluates and encodes details of the request;
2. Supply Officer prints Endorsement request;
3. Cashier accepts payment and Issues Official Receipt;